You probably send e-mail messages to groups of people, like students, department peers, or associates. Sometimes these groups can be quite large and it becomes a burden to individually select all of the people to whom you want to send the message. Setting up personal distribution lists allows you to consolidate a list of users into one easy to use group name. The list is personal, meaning that it is not available for others to use. Anyone can create a personal distribution list to establish groupings of individuals. Distribution lists make sending e-mail to groups quick and easy.
To create a personal distribution list
1. On the File menu, set your cursor on New and click Distribution List.
2. Type the name of the group, as appropriate, in the Name box.
3. Click Select Members and then double-click the individuals you want to add to the list.
4. Click OK, click Save and Close, and then close the address book by clicking the X in the upper right corner of the address book window.
5. To use this list , open the address book, and click Contacts in the Show names from the drop down list.