You may not be able to continually update your peers and students about changes and additions to your schedule. Appointing someone in your group to be your delegate who may allow others to see the items on your calendar can greatly increase the functionality of your schedule. The delegate may respond to or send e-mail on your behalf and, by setting permissions, may also view and edit your calendar. Permissions will also enable access to the other features of your mailbox. It is like turning your schedule on autopilot, so choose your delegates carefully!
To appoint delegates
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From the Tools menu, click Options, and then click the Delegates tab.
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Click Add. Select a delegate from the list by double-clicking on the name and then click OK. The Delegate Permissions dialog box will open.
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Give the delegate no permission, review, author, or editor permissions. These permissions are all-viewing, viewing and creation, or full-editing, respectively.
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Select the check box at the bottom to notify the delegate of specific rights as a delegate. (You can also click the check box that allows the user to view your items that are marked private.)
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Click OK to return to the Options dialog. You can repeat the previous steps to add more delegates.
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You can edit delegate permissions by selecting the user from the list and clicking the Permissions button.
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Select the check box for Send meeting requests and responses to my delegates, not to me to have an assistant handle all of the meeting bookings.
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Click OK to close the Options dialog box.